Guidelines for Chairmen: Euro-Southeast Asia Cooperation Forum on ICT Research

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THE EURO--SOUTHEAST ASIA COOPERATION FORUM ON ICT RESEARCH
October 6-7, 2008
Radisson SAS Royal Hotel - 47 Rue du Fossé-aux-Loups - Brussels - Belgium

UNDER THE AEGIS OF THE EUROPEAN COMMISSION AND OF THE ASSOCIATION OF SOUTHEAST ASIAN NATIONS (ASEAN)

INFORMATION AND GUIDELINES FOR SPEAKERS AND CHAIRMEN

EVENT OBJECTIVES

The Euro-Southeast Asia Cooperation Forum on ICT Research is the first of its kind ever organised in Europe and should be a key milestone in the development of S&T cooperation on ICT between the two regions. It is not a scientific conference but an event aiming at providing suited conditions to identify or further develop concrete cooperation projects. Since the event is held only some weeks before the launch of important calls for proposals of the European
Commission related to ICT research (including the FP7 ICT Call 4), it is foreseen that some of these cooperation projects may eventually become proposals submitted in response to these Calls. Over 200 delegates, including 70 to 100 representatives from leading Southeast Asian organisations, will participate.

EVENT STRUCTURE

The programme is mainly composed of parallel thematic sessions. The pragmatic objective of each session is to provide European and Southeast Asian organisations active in the theme on which the session is focusing, an opportunity to meet and discuss potential cooperation projects, particularly under FP7. An opening session devoted to welcome and keynote addresses, will set the scene. A training session will cope with practical aspects concerning FP7 proposals. A closing session, involving all session chairmen (or rapporteurs they will designate) will allow to take stock of the two days and to pave the way for the future, namely until the deadlines of coming FP7 Calls. Last but not least, during the 30' session breaks, "5 minutes to convince" sessions will be organised in the main conference room in order to give the floor to more delegates (this conference room will also be available during the two days for delegates wishing to have specific meetings there, the room being set up accordingly when not used for plenary sessions).

SESSION GUIDELINES

Each thematic session will start with a 10 to 15’ presentation from the European chairman, introducing the way the session theme is addressed in FP7 and providing available information on priorities set for the next FP7 Calls in the area. Then, each speaker listed in the session programme will be invited to make his/her presentation in 5’ to 10’ (please remember: it’s not a scientific conference, be as concise as possible!), which means basically using 3 main
slides: the first one introducing the activities of his/her organisation, the second one devoted to the vision of the speaker / organisation in terms of potential cooperation project, the last one addressing the status of this potential project and/or the envisioned next steps. Speakers are provided with a template that they may use to prepare their presentations (they
may alternatively chose not to use this template). Such a session structure will leave ample time for thorough discussions on concrete cooperation projects and hopefully allow concluding each session with a set of well identified and promising projects.